The Accountant is responsible to provide management, financial and accounting information for the financial accountability and fiscal integrity of the Bobby Benson Center. Under minimal supervision, the position will provide confidential/high financial/administrative support and analytical assistance to the Executive Director (E.D.); performs other related work and project management as required. Assignments from the E.D. may be quite varied in scope to include: data & budget analysis and preparation for RFP/grant writing.
These should be interpreted as examples of the work, and are not necessarily all-inclusive.
Provides confidential financial and administrative assistance to the E.D when needed such as: budget, taxes, payroll, transcribes, composes and types a variety of confidential correspondence and reports which may include financial matters.
Oversees the assigned Personnel in the Accounting Department: Accounts Receivable Clerk and Accounts Payable/Payroll Clerk (checking on obstacles that are affecting collections, payable and payroll.
Manages and implements financial operations including accounts receivables, accounts payables, monthly financial report preparations, and budget tracking/analysis. Serves as a liaison in annual financial audit preparations. Maintain an accounting system in keeping with GAP and other acceptable principles and standards.
Provides feedback to E.D. regarding decisions based on financial reports.
Be responsible for all accounting and financial functions of Bobby Benson Center.
Maintain cash books, ledgers, and general journals for all programs.
Maintain checking accounts including transfers to maintain sufficient funds on the operational account.
Prepare monthly, quarterly, yearly financials as directed.
Provide all the details and information required to facilitate the auditing process.
Provide the E.D. with full disclosure of expenditure and revenues.
Develop guidelines for budgetary controls and cash flow management of BBC.
Develop and maintain internal control systems: manages vendor payables and expense accounts.
Conducts weekly Billings Communications Meeting to ensure accurate billing to minimize write-offs.
Conducts receipts meeting to ensure that all credit card expenditures and credits are paid on time have proof of purchase
Ensures and follows up on tax compliance.
Completes bank reconciliation on a monthly basis.
Monitors and reviews expense accounts to identify inconsistencies and unusual expenditures
Air-conditioned office with a minimal physical effort required. This position requires the employee to spend long hours sitting and using office equipment and computers, which can cause muscle strain. The employee will also have to do some lifting of supplies and materials from time to time. This employee must spend long hours in intense concentration. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Possess a Bachelor’s Degree from an accredited college or university with a major in Accounting, Business Administration, or a related field.
Possess at least 3 years of experience providing financial, accounting and business support.
Monday to Friday 8 am to 4:30 pm (Hours may vary)
Possess managerial and staff supervision skills a plus.
Must be proficient in Excel and Microsoft Office
Knowledgable with Quickbooks and
Excellent organizational skills
Above-average writing ability
Ability to concisely and politely communicate information to others